Clerks to Governing Bodies
Welcome to the clerks' page.
Your contacts are:
Mrs Louise Reeves - Education Support Officer
Tel: 01603 882344
We are able to support and advise you on any matter relating to governance in your role as clerk to the governing body.
- NEW DfE Governance Handbook January 2017
- NEW A governors guide to RE in schools is available to download below. This has been written by our RE Adviser Kathryn Wright
- A copy of the reconstitution regulations for schools and federations are available below.
DfE Governance handbook January 2017 (.pdf / 1661kb)
Governors guide to RE in schools (.pdf / 2030kb)
Reconstiution regulations September 2012 (.pdf / 301kb)
Appointment of Foundation governors
If a Foundation Governor's term of office is due to expire after the 4 year period and/or a Foundation Governor resigns we will work with you on the appointment/reappointment for a new 4 year term of office.
Every church school governing body will need a Bishop's Appointed Governor as well as either a Diocesan Board of Education (DBE) and/or a Parochial Church Council (PCC) governor or a joint DBE/PCC governor. The make up of the Foundation Governors and their categories are laid out in the Instrument of Government.
Forms to facilitate the appointment of governors are sent from us to the incumbent as he/she will need to sign the appropriate form.
The completed forms should be sent back to us so we can carry process appropriately and arrange for the relevant Local Authority to write to confirm the appointment
Keeping us up to date
As clerk to the governing body, please can you notify us of any foundation governor resignations or changes to roles such as chair of governors. If you could also supply us every so often with an updated copy of your governing body list that would be appreciated so we can keep our records up to date.
Instruments of government
Every school is required to have an Instrument of Government in relation to their governing body. This is signed and sealed by Legal Services at Norfolk or Suffolk County Councils and shows the total numbers of governors required to form the governing body.
Under the new reconstitution regulations of September 2012 the requirement is as follows:
- a minimum of 2 parents
- 1 Local Authority
- 1 Staff
- 1 Headteacher
- For VC and Foundation school governing bodies there should be a minimum of 2 foundation governors and a maximum of no more than 25% of the total governing body
- For a VA school the foundation governors need to be in a majority of 2.
Governing bodies are able to reconstitute at any time and we are able to advise on this. Once agreed by the Governing Body, you will need to notify the Diocese who will sign off the new instrument before liaising with the relevant Local Authority to arrange for it to be signed and sealed.
You may find the following websites useful: